QuickBooks and Nexonia to NetSuite Implementation for a California Architecture Firm
Discover how Versich migrated to a CA architecture firm from QuickBooks & Nexonia to NetSuite to streamline project costing and financial reporting.
Discover how Versich migrated to a CA architecture firm from QuickBooks & Nexonia to NetSuite to streamline project costing and financial reporting.
NetSuite ERP
Financials + SuiteProjects
6Years
Historical data migrated
2 Systems Retired
QuickBooks and Nexonia
Project Visibility
Budget vs actuals, time & expenses
The client is a California-based architecture, planning, and land-use consulting firm supporting development projects from early due diligence through entitlements, permitting, and project completion. Their teams needed a stronger operational system because project delivery depended on accurate budgets, time tracking, expenses, billing, and project visibility.
Before the implementation, the firm used QuickBooks for finance and Nexonia for time tracking. That setup worked for basic accounting and timesheets, but it did not give leadership a reliable way to manage project performance. Project budgets, actual costs, billable hours, non-billable hours, and project-related expenses were difficult to see in one place.
To solve this, we implemented NetSuite Financials and SuiteProjects, replacing both QuickBooks and Nexonia with one integrated platform for financial management, project accounting, time tracking, expense visibility, and project reporting.
Versich led a full NetSuite implementation designed around the way a project-based consulting firm actually operates. The goal was not only to move accounting into NetSuite. The goal was to give the firm a practical project management and financial reporting foundation that could show budget, actuals, time, expenses, and billing from one system.
The implementation included a full historical migration covering six years of data from 2020 to 2026. This was important because the client needed NetSuite to become useful from day one, not only for new transactions going forward.
The implementation replaced QuickBooks and Nexonia with NetSuite Financials and SuiteProjects, giving the firm one system for finance, time, expenses, and project reporting.
The project was structured to reduce disruption while moving the client from two disconnected tools into a single NetSuite environment. Each phase focused on making sure finance, project teams, and leadership could continue operating with confidence after go-live.
The client moved from a split QuickBooks and Nexonia setup to one NetSuite platform. Finance, project teams, and leadership now work from a more connected operating model where project activity and financial activity live together.
Project budget versus actuals became easier to review because project budgets, time, expenses, and financial transactions are now connected through NetSuite and SuiteProjects. This gives leadership a better view of where projects stand financially.
The firm gained better visibility into billable and non-billable time. This helps project managers and leadership understand utilization, delivery effort, and where time is being spent across client and internal work.
Project-related expenses can now be reviewed in the context of the project they belong to. This makes it easier to understand the true cost of delivery and review expense impact against project budgets.
Because six years of historical data were migrated, the client did not lose visibility into prior financial and project activity. The team can continue reviewing historical records while operating from the new NetSuite environment.
QuickBooks and Nexonia were retired after go-live, reducing system fragmentation and simplifying the firm's technology stack. NetSuite became the central platform for finance and project accounting.
